File Approval & Tracking
Processes of Docuspeedy FATS
Tailored Cloud Solution
“Tailored Cloud Solution” refers to a cloud-based service or application that is customized or adapted to meet the specific needs and requirements of a particular organization or user. Unlike a one-size-fits-all approach, a tailored cloud solution is designed to address the unique challenges and preferences of a specific client or use case. This customization could involve adjusting configurations, features, integrations, and more to align with the organization’s goals and workflows.
Multilingual Compatibility
“Multilingual Compatibility” refers to the ability of a software application, system, or platform to work seamlessly with content in multiple languages. In the context of FATS, it means that the software can handle and display text in different languages (Bengali & English), allowing users to interact with the application using the language they are comfortable with. This feature ensures that users from various linguistic backgrounds can effectively use and engage with the software without language barriers.
File Management
Access employee files anytime, anywhere from a centralized digital file solution, providing one source of truth.
Circulation
Capabilities of auto Circulation of Office Notices. Here Dynamic template can be made and can use it throughout the system.
Dynamic Workflow
Customize Workflow Design based on Department and Unit for File and Activities approval flow.
File and Activities Share
User wise file and activities share for ensuring the access control management.
User Management
Role based access management system.
Initiator
Initiate the Note with attachments and send for further approval.
Approvar
Based on department & functionality there are multi-level approver assigned for approve the file.
Approval Platforms
User can approve their activities via 3 platforms like Web Portal, Email, and Mobile App.
Digital Signature
As no pen & paper are using here so Digital sign will be used here for each user.
Document Storage
Attachments as well as final outputs will be stored for future audit trial.
Flexible Search option
Searching capabilities to know the files and activities status.
Audit Trail
At any stage of file approval all kind status can be observed like
- Files released time
- How much time the file was in hand of user
- Approval time
- How many files pending for approval department wise?
- How many files are in movement?
- How many files were approved in timely manner?
- Month wise status of file approval / files pending / Files movement.
